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How to view and reply to email conversations in gmail

How to view and reply to email conversations in gmail.

This tutorial assumes that you are already logged in to Gmail.

Now let’s learn a little bit about the unique way Gmail displays your messages.

Rather than showing a single entry for each individual email, Gmail groups an email together with all replies- sort of like a thread on a forum. This is referred to as a conversation.

As indicated by the (4) aside the first conversation, it contains four messages. The participants in the conversation are listed to the left of that.

To view a conversation, you can click anywhere on its row in the list, except the controls on the left.

Notice that this conversation only contains one message.

Click the left arrow to go to the conversation directly before this one in the Inbox.

Click the small arrow icon if you want to open the conversation in a New Window.

Click the Printer icon to Print all messages in the conversation.

Gmail will collapse all the messages in a conversation that you’ve already read, except for the newest one.

You can click on a message’s title to expand it.

Or, click the down arrow icon to expand every message in the conversation.

Clicking the same icon again will reverses that action (Collapse all).

Clicking the down arrow icon within a message will display some more information about the message.

In addition to Replying to and Forwarding, there are a number of other actions you can perform on a message.

To reply to a message, you can also click directly in the text area.

…and a standard Gmail composition form will appear.

Click the Trash icon if you no longer wish to reply.

To return to the Inbox, click the return arrow below the search window.

That’s it! This is the end of the tutorial. You now know how to view and reply to email conversations in Gmail.

How to use labels in gmail

How to use labels in gmail.

This tutorial will show you how to use labels in Gmail to organize your email conversations.

There are two ways to label conversations… you can use the Move to or the Labels options.

To use either, you must first select at least one conversation.

We’ll start with the Labels option… click the labels icon below the search window.

Here, you can choose one or more of your existing labels to apply to the selected conversation(s). The search box may be useful if you have many labels.

Let’s label the selected conversation as both Business and Personal.

When ready, click Apply.

The selected conversation has now been labelled as Business and Personal. You can see its labels next to its title.

There’s a shortcut method for applying a single label.

Deselect the previously selected conversation, and select the two above it.

Click Labels icon.

This time, instead of clicking on the checkbox next to the label, click on its name.

Now, let’s see how Gmail treats a selection where not all the conversations selected share the same labels.

Instead of showing a checkmark in the box next to each label, a line is displayed to let us know that some but not all of the conversations use this label.

Simply click the box as before to apply a label to all selected conversations..

…and the line becomes a checkmark.

Click Apply.

The Move to feature is similiar to the Labels feature… the difference being that Move to will remove the label we are currently viewing (Inbox) from the conversation and replace its with the new one we choose.

To demonstrate, let’s select the only conversation that hasn’t been labelled yet and deselect others.

Click the Folder icon.

As you can see, this has the same basic layout as the Labels submenu, except the checkboxes have been removed. You can only move a conversation from one label to one other.

We’re also now able to Move conversations to Spam or Trash… these weren’t options under Labels.

Let’s move the selected conversation to Travel.

Another way to move a conversation is to simply drag it over to the label in the menu.

Click and drag the conversation over to Personal.

Let go of the mouse once the label is highlighted.

There is one last way to manage a conversation’s labels. Open a conversation…

At top of the conversation, you can see a list of labels with an X next to each.

From here, you can remove labels from the conversation.

Or if you click on the label’s name….

…you’ll be taken to a list of all conversations that share that label.

This is the end of the tutorial. You now know how to use labels in Gmail.

How to search for messages in gmail

How to search for messages in gmail.

This tutorial will show you the basics of performing a search in Gmail.

Just like with Google searches, search queries in Gmail can be as simple or as complicated as you want them to be.

To start, let’s perform a search for the word doing, which appears in one of our latest email conversations.

Type your search queries in the search textbox, located at the top of every page in Gmail.

Then, click the Search icon.

Your search results will be displayed above, as if you were viewing your Inbox or some other label’s contents.

You’ll be able to perform any of the email related functions exactly the same way as if you were viewing conversations using labels.

Now, let’s perform another search. The next word in that email is account… but let’s search for accounts (with an s).

As you can see, the message did not show up in the results because Gmail searches are more specific than your typical web search. For example, if you want to find all emails containing the word account, you must search for account and not any variations like accounts in order to for it to work.

Now let’s perform an advanced search. Click the search drop-down arrow.

With these options, you have more control over the search results that are returned. Let’s test out the From field.

Enter a name or email address.

You also have the ability to limit where you want the search to be performed.

Of note is the Mail, Spam and Trash option. Unless you choose this option, Gmail won’t display search results labelled as Spam or Trash.

We’ll leave ours set to All Mail.

Now, click the Search icon.

It worked! The only conversation containing mail from Demo User has shown up.

As this message indicates, even if you don’t choose Mail, Spam and Trash, you’ll still be informed if Gmail finds a match in your Trash or Spam.

This is the end of the tutorial. You now know how to perform a search in Gmail.

How to manage labels in gmail

How to manage labels in gmail.

You may be surprised to notice that Gmail doesn’t allow you to create folders to store your emails in.

Instead, Gmail uses a Labels system.

A conversation can have as many labels applied to it as you like, which can be better for organizing that the folders system…

since with folders each conversation could only exist in one folder.

By default, Gmail has a number of different Labels that can be applied to your conversations, such as Inbox, Sent Mail and Important. Some of these are System Labels, while others are Custom Labels.

Each custom label has a drop down menu to its name, providing you with a quick way to edit its properties.

Here, you can add or remove a color to a label, allowing you to visually identify conversations. You can also rename, hide or delete a custom label.

Select a a color to tell Gmail to assign it for this label.

To hide a label, click the drop down arrow next to it, and select Hide.

Notice that the Personal label no longer shows up in our left menu, as it is now hidden.

To find the hidden label in the menu, click the More labels drop down link.

Now you can see all other labels that have been marked as hidden.

Let’s unhide the Personal label.

From here you can Manage labels or Create new labels using the links at the bottom.

You can also manage labels from the Settings menu.

Click the Wheel icon drop down menu, and then click Settings.

Click the Labels tab.

System labels are at the top… and they cannot be removed. All system labels except for the Inbox can be shown or hidden.

Let’s show the Spam label. Click its show link.

Notice that Spam is now visible in the main menu.

At the bottom is where the custom labels are listed. From here you can show them, hide them, or remove them altogether.

Let’s remove the Travel label by clicking the remove link.

Note that removing a label will not delete the messages with that label. Message that have no labels will still show up under All emails.

To rename a custom label , simply hover over its title and click into the text field that appears.

To finish editing the label, click outside the edit box, or just press Enter.

The labels will automatically re-sort in alphabetic order.

Click Create new label to create the Travel label again.

We’ll also show the Receipts label… click it’s show link.

To finish, let’s scroll up and examine our changes.

As you can see, all of the changes we made on this page took effect immediately.

This is the end of the tutorial. You now know how to manage labels in Gmail.

How to manage email conversations in gmail

How to manage email conversations in gmail.

To begin, you should first know the different ways you can select conversations in Gmail. You can select them one by one by checking their check boxes…

We are currently viewing the Inbox, so clicking the All or None links in the selector drop down menu will select or deselect all conversations in the Inbox, respectively.

You can choose to only view all unread or all read conversations.

Starring a conversation allows you to keep track of those you feel to be more important.

Click the greyed out star next to a conversation to Star it.

With that done, we can now take advantage of the Starred and Unstarred selection options to select those conversations that have been starred or those that haven’t.

Now that you know how to select conversations, let’s see what we can do with them once they’ve been selected.

Click the More drop down button.

From here, we can mark the selected conversation as Unread, among other actions.

Now, let’s Archive all the Unstarred conversations. First we need to select them…

Then click the Archive icon.

When you archive conversations, they are no longer visible in the Inbox. They haven’t been deleted or moved to the Trash, and still show up everywhere else… just not in the Inbox.

That means our archived messages will always show up under All Mail.

Archived conversations can be moved back to the Inbox by selecting them….

…and clicking the Move to Inbox button.

Next, let’s select the same messages, but this time Delete them, thus moving them to the Trash.

Click the Trash icon to delete.

As this message inform us, if we move conversations from All Mail to the Trash, they will no longer be visible anywhere but the Trash. Any labels previously applied to the conversations will no longer work… unless they are moved back out of the Trash.

Click OK button to proceed.

Let’s find the conversations in the Trash.

In Trash, you’ll see a Delete forever button. With this, you can permanently delete specific messages by selecting them first… or you can click the Empty Trash now link to delete every message in the Trash.

Messages that have been in the Trash for 30 days will automatically be deleted.

Google recommends that you don’t move conversations to the Trash unless you’re absolutely sure you won’t want them in the future… and to instead use the Archive feature. With over 10 GB of storage available to every Gmail account, you have more than enough space to keep every single message ever sent or received by your account.

Now let’s move these conversations back to the Inbox. First, select each one…

Then click and drag the selected conversations over to Inbox.

You should see a message pop up underneath your cursor indicating how many conversations you’re dragging, in our case, three.

Now let go of the mouse button.

The conversations now reside in the Inbox. Go to Inbox now.

You should also know how to report a conversation as Spam.

Simply choose one in the list….

….then click the Spam icon.

Notice that Spam now has Three unread messages in it.

Spam functions similiarly to Trash. You have a Delete forever button, and a Delete all spam messages now link. Messages that have been in Spam for more than 30 days will automatically be deleted… just like messages in the Trash.

If you have incorrectly marked a message as spam, select it, then click the Not spam button.

The conversation has been unmarked as spam and moved back to the Inbox.

You should note that all of the management buttons we just went over, will function exactly the same way when viewing a conversation.

To demonstrate, let’s open a conversation.

All of the actions under the More drop down, will function with the conversation that is currently open.

This is the end of the tutorial. You now know how to manage conversations in Gmail.

How to manage contacts in gmail

How to manage contacts in gmail.

In this turotial, you will find out how to manage your contacts in Gmail.

Click the Gmail drop down icon and then click Contacts.

This is your contact list. you can add, remove or edit contacts, and and organize them in groups. You can also search, Import and Export contacts… or even print them.

To create a new contact group, click Create Label

The new group has been created.

To view a contact’s information, click the contact name.

Here you can see all the information for the contact.

To add this contact to a group, click the 3 dots icon…

Then select the group to add them to.

The contact has been moved to the Internet Friends group.

To edit the contact’s information, select the contact ….

…then click the Pencil icon.

Click the MORE button to view more details about the contact.

Once you are done with editing the contact, click Save.

To add a new contact click the Plus icon.

Simply complete the form to create a new contact.

You can assign a label to a contact as you create it.

If you want to add additional email addresses for this contact, click the plus button.

Let’s also add a phone number for this contact.

Click the MORE button.

We can also add an address for the contact.

When finished, click the SAVE button.

That’s it! The new contact has been added successfully.

You can always edit existing contacts by clicking on their name.

You can also upload a photo for a contact.

From here, you can either hide the contact, delete it, or change its label (or group).

Let’s go ahead and delete the contact we just created.

Click DELETE again to confirm.

You can undo this action by clicking the UNDO button here.

This is the end of the tutorial. You now know how to manage contacts in Gmail.

How to login to gmail with your Google account

How to login to gmail with your Google account.

If you already have a Google Account, you can use it to log in to Gmail.

Use your browser’s location bar to go to gmail.com.

Enter your Username OR Phone number that was used while signing up the Google account, then click Next.

Enter your Password, then click Next.

You have now been logged in to your Google Account and taken to your Gmail inbox.

To Sign out, simply click on the initial of your username…

… then click Sign out.

This is the end of the tutorial. You now know how to log in to Gmail using your Google Account.

How to import mail and contacts from another email account into gmail

How to import mail and contacts from another email account into gmail.

Before you begin manually copying any of your contacts and mail from other email accounts, you should know that Gmail can automatically import mail and contacts from many popular email providers.

Click on the Settings drop down icon…

…then click Settings.

Now click the Accounts and Import tab.

Then click Import mail and contacts.

Tell Gmail the email account you would like to import mail and contacts from…

then click Continue.

Click Continue again…

… and sign in to the account.

Click Agree.

Close the window to continue.

Specify your import options, or just leave the default settings.

By default, Gmail will import all contacts and mail from the account as well as all new mail the account receives for the next 30 days. All imported mail will be labelled with the account’s email address.

When finished here, click Start Import.

It could take several hours or even up to 2 days for the import to complete… depending on how many emails and contacts are being imported. You will be notified when the import has finished.

Click Ok to close this window.

The import we started now shows up under the Import mail and contacts section.

To stop the import, click the stop link.

Once the import process completes, its status will be updated here.

Once the initial import has completed, you can still stop the import to prevent any additional mail from being forwarded. All the data the initial import retrieved will remain intact.

Let’s go to the inbox and verify that our messages have shown up.

Here are two messages, both labelled as Yahoo.

Let’s verify if the contacts are imported.

Click the Gmail drop down icon…

…then click Contacts.

Here are the 2 new contacts that were imported.

This is the end of the tutorial. You now know how to import contacts into Gmail.

How to import contacts into gmail

How to import contacts into gmail.

This tutorial will show you how to import contacts from other mail clients into Gmail.

Before you begin, you’ll need a contact list that you exported from your old mail client in CSV or vCard format.

Click Gmail drop down icon…

… then click Contacts.

Click the More drop down menu…

… then click Import.

Choose the CSV or Vcard file option.

Since this version of Google Contacts doesn’t support the importing function yet, we’ll need to switch to the old version.

Click Import Contacts.

Click Choose file to find your file.

Select the file to import, then click Open.

Finally, click the Import button.

That’s it! The 6 contacts have been imported successfully and can be seen here.

This is the end of the tutorial. You now know how to import contacts into Gmail.

How to export contacts from gmail

How to export contacts from gmail.

In this turotial, you will learn how to export contacts from Gmail.

Exporting contacts from Gmail is easy. You can export the contacts in several different formats, and can even choose to export only certain groups of contacts.

Click the Gmail drop down icon….

….and then click Contacts.

Click the More drop down option…

… then click Export.

Since this version of Google Contacts doesn’t support the Export option, we will have to switch to the older version.

Click the More drop down button.

Then click Export.

Tell Gmail who you want to export. My Contacts contains only those contacts you have added, while All Contacts contains everyone you have been in touch with using your Gmail account.

We’ll choose All contacts.

Then, select the format you want your export file to be in.

Finally, Click the Export button.

After a moment, a download box should appear. Click OK to save the file to your computer.

That’s it! You’ve successfully exported your contacts from Gmail. Now you just need to import the file into your favorite mail client.

This is the end of the tutorial. You now know how to export contacts from Gmail.